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LOWDEN CITY COUNCIL MINUTES

PROCEEDINGS OF LOWDEN CITY COUNCIL, REGULAR MEETING, MONDAY, FEBRUARY 4, 2013, 5:30 PM, CITY HALL

The regular meeting of the Lowden City Council was called to order by Mayor Pro Tem James Olsen.

Pledge of Allegiance was recited.

Council members present on roll call:  Conrad, McCreight, Behrens, Helmold. Visitors:  Pat Kroemer, Kirk Steinke, Bill Norton, Jenna Obernolte.

M/S Behrens, McCreight to approve the consent agenda including the 1/7/13 and 1/8/13 minutes, bills, and financial reports.   Ayes:  All.

Jenna Obernolte, MMS Consultants, was present to discuss the trickling filter at the wastewater plant.  Some of the structure is deteriorating and needs new steel columns to support the concrete top.  The City is contemplating if they should do some temporary repairs at a cost of approximately $9000, which would include $3000 for engineering and $6000 for the repairs.  Or, if the City should wait for the impending wastewater plant replacement project scheduled in the next 3-5 years.  Jenna said one of the goals for a new wastewater plant project is to complete the Intended Use Plan by June 2013 so the City can apply for CDBG funding.  That funding would be awarded in March 2014.  Jenna said a group should be appointed including two city council members, the Mayor, and Kirk Steinke for future meetings with ECIA and the DNR regarding a new plant.   Infiltration data needs to be re-analyzed to determine the size of wastewater plant necessary.   Olsen said he would like the City to look into hiring someone to do the temporary repairs at the trickling plant, rather than go through an engineer.

A fter further discussion, M/S Conrad, Behrens to table the trickling filter repair issue until the March meeting.  Ayes: All.  Conrad will contact some construction companies about the trickling filter repairs.

Jenna Obernolte also gave information to the City Council about the 80% federal funding offer for the 8th Street bridge replacement project.  She noted the total cost would be approximately $200,000 with the City paying all up front costs and then being reimbursed for the amount.  A 20% cost of $40,000 would be the City’s responsibility.  Council indicated they wanted a box culvert rather than a bridge on 8th Street.

M/S Behrens, Conrad to not accept the 80 % funding from IDOT for the 8th Street bridge replacement project at this time.  Ayes:  All.

City Council clarified the clothing allowance and cell phone reimbursement for the maintenance men.  Every 2 years each maintenance man is allowed 5 shirts, 5 pants, a reflective coat and vest.  They also receive a $25/month cell phone reimbursement.
Kirk made a request to allow carryover to the next year of 10 days of vacation.  According to the current employee policy, all vacation time must be used up in a year’s time.   Council will discuss this at the March meeting.

Kirk presented information to the council about a new water main on McKinley Avenue from Main St. to 8th St.  He said the City could save money by hiring a contractor, such as JJJ Enterprises, to do the work and the City purchasing all materials.  Council will consider this if they decide to pursue the water main extension.

An ordinance will be prepared for the rezoning of Wes Fox’s property at 2324 Hwy. 30 when a legal description of the property is received.

Kirk reported they will work on filling the potholes this spring on east Old Hwy. 30.

M/S McCreight, Helmold to approve a wine permit for Two Friends Flower and Gift Shop.  Ayes: All.

M/S McCreight, Helmold to adjourn at 7:03 PM.  Ayes:  All.

Next regular meeting is March 4, 2013, 5:30 PM.

James Olsen, Mayor Pro Tem
Peggy Kedley, City Clerk


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