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LOWDEN CITY COUNCIL MINUTES

PROCEEDINGS OF LOWDEN CITY COUNCIL, REGULAR MEETING, MONDAY, MAY 6, 2013, 7:00 PM, CITY HALL

The regular meeting of the Lowden City Council was called to order by Mayor Barry Hoffmeier.

Pledge of Allegiance was recited.

Council members present on roll call:  Conrad, McCreight, Olsen, Helmold.   Absent:  Behrens. 

Visitors:  Steve Noack, Pat Kroemer, Kirk Steinke, Julie Fisher, Bob Fisher, Cindy Larson, Don Larson, Bill Norton.

M/S Olsen, Helmold to approve the consent agenda with a clarification in the April 1, 2013, minutes-Cedar County Landfill rates will increase by $.50/yard in the next three yrs., not 3%.   Ayes:  All.

M/S McCreight, Conrad to close the meeting and open the Public Hearing on the FY13 budget amendment.  Ayes:  All.

No oral or written comments on the FY13 budget amendment were made.

M/S McCreight, Conrad to close the Public Hearing and open the council meeting.  Ayes:  All.

M/S McCreight, Olsen to pass Resolution #13-02 adopting the FY13 budget amendment.  Ayes:  All. 

Don and Carol Larson and Bob and Julie Fisher were present to discuss the waterway bank that is eroding away behind their Hall Avenue properties.  They said the creek bank is washing away and water recently flooded up to their back doors.  Council told them this is private property and it is their responsibility to maintain the waterway.  After discussion, Mayor said the City would have JJJ Enterprises look at the area and see what can be done with the waterway banks.  Steve Noack, MMS Consultants, also they could take an overhead shot of the waterway, culverts and slope capacity and advise the Council of their findings.   

M/S McCreight, Conrad to have the 2nd reading of Ordinance #801 increasing commercial garbage rates.  Ayes:  Conrad, McCreight, Helmold.    Nays: Olsen

Bill Norton questioned the council on why only the commercial rates were increasing.  Also, he asked why some businesses were being reclassified into a higher rate category.   Mayor Hoffmeier said the rates had remained dormant for 7 years plus and an increase was necessary to keep ahead of the rate increases proposed by the Cedar County Landfill.   Some of the reclassifications of businesses is due to the volume of garbage generated by an individual business.

Steve Noack, MMS Consultants, discussed the proposed wastewater plant project.  He met with ECIA, sewer committee, Kirk Steinke and Mayor this past month.  A timeline was set for submitting the Intended Use Plan to apply for CDBG funding and SRF funding.  Firstly, the City should apply for a Planning & Design loan in the interim for engineering costs, soil borings, and contingency in the amount of $65,000.

M/S Helmold, McCreight to apply for a Planning and Design loan in the amount of $65,000  for preliminary plans for the proposed wastewater plant project and authorize Mayor to sign documents.  Ayes:  All.

Relating to the new  wastewater plant, Galen Conrad told the council Larre Petersen would grant an easement to the City for 30 ft. of land on the north side of the proposed new wastewater plant.  It would then not be necessary to the sell the land to the City.  

City Council decided not to pursue an application for a TIGER grant with the IDOT for street/road improvements  Steve Noack said the criteria is very detailed, is usually for a larger community, and is too short of a time frame to have the application submitted by June 3.

Three proposals were received for a new water main on McKinley Avenue from
Main St. to 8th St.   Proposals were as follows:   Maxwell Construction-$58,507.50, JJJ Enterprises-$38,876.50, Hometown Plumbing & Heating-$58,304.00.

M/S Conrad, McCreight to accept the proposal from JJJ Enterprises in the amount of $38,876.50 for a new water main on McKinley Avenue from Main St. to 8th St.   Ayes:  All.  City will supply all materials and rock with the estimated cost being $22,000.

Several quotes were received for resurfacing Old Hwy. 30 from Country Club Drive to the east City limits.  Quotes were as follows:  LL Pelling-2 options from $98,870.00 to $99,435.00, Determann Asphalt-4 options from $76,656.60-$100,108.80, Manatts: $89,337.60, Kluesner Construction-$68,227.50.   After discussion, Council decided to wait another year to resurface Old Hwy. 30.   There will be additional costs on McKinley Avenue after the water and sewer main projects are completed.  A new street and possibly curb and gutter will then be installed on McKinley Ave.

Mayor will speak to JJJ Enterprises about the corner of 8th Street and Hall Avenue by
Matt Chappell’s.  Storm water does not run down the street and floods their yard up to the front door. 

Mayor also told the Council there is a problem with a drain pipe sticking out and eroding  the creek bank south of West-Side Truck Center.  Mayor said JJJ can cut off the pipe, put in riprap and reshape the bank for an approximate cost of $300.

M/S McCreight, Conrad to waive the second reading, have the third reading and adopt Ordinance #802, the new flood plain ordinance.  Ayes:  All.

M/S McCreight, Helmold to have the first reading of Ordinance #803 for flip-up stop signs on McKinley Avenue at 7th St. and 8th St. and Washington Avenue at 8th St. to be used before and after school hours. Ayes:  All.

M/S Olsen, Helmold to approve the Quit Claim Deed  to convey the 40 foot strip of land (Augusta Drive street) adjacent to the south of the Burmeister Addition to the City of Lowden.   Ayes:  All.  

Council tabled a franchise agreement with ITC for electrical operations until the June meeting.

M/S Olsen, McCreight to amend the sewer jetter agreement to include the City of Martelle.  Ayes: All.

A resignation was read from Dean Behrens, City council member, due to him moving out of town. 

M/S Helmold, McCreight to accept Dean Behren’s resignation and appoint a new council member at the June 3, 2013, meeting.  Ayes:  All.    Any person interested in the vacant council seat should contact City Hall.

M/S Olsen, McCreight to approve the following permits:  Jeff King-fence, Allen Helmold-shed at 503 Grant Ave., Mel and Kelli Hamilton-fence permit pending a survey
is completed, Allen Helmold-amend permit approved on 11/15/12 for storage shed/garage to change set back pending Board of Adjustment approval, Lou Krafock-amend permit approved on 4/1/13 for shed to change location.  Ayes:  All.

Kirk Steinke said they will be using the street sweeper in the new few weeks.  They also will check for a plugged tile on 4th Street north of Lowden Plumbing and Heating.

Mayor reported on the new law for auditing cities the size of Lowden.   Currently the City of Lowden is required to have an audit every 4 years.   Under the new law, if a City spends less than $1 million dollars in a fiscal year, only a periodic examination will be required at least once every 8 years.  The City will pay a periodic examination fee each year to cover the costs of the exam. 

Mayor said anyone with damage from the recent flooding should contact Community Action in Cedar County to apply for assistance. 

M/S McCreight, Conrad to adjourn at 9:35 PM, until the next regular meeting on
June 3, 2013, 7:00 PM.

Barry Hoffmeier, Mayor
Peggy Kedley, City Clerk


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