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LOWDEN CITY COUNCIL MINUTES

PROCEEDINGS OF LOWDEN CITY COUNCIL, REGULAR MEETING, MONDAY, OCTOBER 3, 2011, 7:00 PM, CITY HALL

The regular meeting of the Lowden City Council was called to order by Mayor Pro Tem Chuck Ryan in the absence of Mayor Dan Hamdorf.  Council members present on roll call:  Conrad, Olsen, Decker, Hoffmeier.  Visitors:  Glen Meisner, Brian Searcy, Bob Tobin, Pat Kroemer, Kirk Steinke, Marilyn Lafrenz, Barb McCreight, Jan Olsen, Ginger Pruess, Tim Crabb.

M /S Conrad, Olsen to approve the minutes of the 9/12/11 meeting.  Ayes:  All.

M/S Conrad, Hoffmeier to approve payment of the bills as presented.  Ayes:  All.

The City received two proposals for engineering services for the upcoming wastewater treatment plant project:  IIW Engineers, Dubuque, and MMS Consultants, Iowa City.

B arry Hoffmeier asked Brian Searcy, MMS, if the major issue at the plant is the capacity not meeting the  needs of our population.  Searcy said the capacity would meet the needs of the population, but effluent requirements set by the DNR need to be met.  The existing facility cannot meet the new rules that lower discharge limits for ammonia and bacteria.  Searcy said the plant is antiquated and in need of major repairs.  

Council discussed the proposals and said the project would not move forward until CDBG funding is awarded next yr.  The project cost is $2.58 million and if the City is awarded the CDBG funds, the remaining amount would be borrowed from the Iowa Finance Authority.

M/S Hoffmeier, Conrad to retain MMS Consultants as the engineers for the wastewater plant project.  Ayes:  All.

M/S Olsen, Conrad to hire Nick Lange as a second maintenance man.  Ayes:  All.  He will be paid $14/hr. and after a 90-day probation period, will receive $400/month towards health insurance.

M/S Olsen, Hoffmeier to approve Resolution #11-05 adding Clarence to an existing 28E agreement between Olin, Oxford Junction, and Lowden for a vacuum truck.  Ayes:  All. 

M/S Decker, Hoffmeier to have the first reading of Ordinance #795 allowing golf carts on City streets in Lowden, under specific conditions.  Ayes:  All.  Applications must be made to City Hall for a $25.00 annual permit, operator must be 16 yrs. old, possess a valid driver’s license and maintain insurance for the vehicle.  Carts are to operated during daytime hours only and have tail lights.   Clerk will check on having reflective permit stickers made for the carts.   Second reading of the ordinance will be at the Nov. council meeting.

Mayor Pro Tem Chuck Ryan opened the public hearing on the City’s proposed application for a Community Development Block Grant for a wastewater plant improvement project. Tim Crabb, ECIA, explained the City needs to improve the wastewater plant to meet the changing DNR requirements.  The City proposes to apply for $300,000 in CDBG funds and the balance of the funds needed for the project will be borrowed from the Iowa Finance Authority (SRF).   Mayor Pro Tem Chuck Ryan closed the public hearing with no negative comments from citizens present and no objections to file.

M/S Olsen, Conrad to proceed with the application for CDBG funds to construct a wastewater plant collection and treatment system and authorize Mayor Pro Tem Ryan to sign the application.  Ayes:  All.

Jan Olsen, Lowden Tree Committee, presented a draft ordinance relating to planting  trees in the curb area.  It would control the types of trees planted, trimming of trees, and spacing, etc. Galen Conrad said he didn’t think trees should be planted in the curb area because the City has to pay to have them taken out when they are dead or diseased.  Tree Committee members, Barb McCreight and Ginger Pruess, said curb line trees make a nice canopy over the streets and provide shade.  Council will review the proposed ordinance and discuss it at the Nov. meeting.

An estimate of $29496. from JJJ Enterprises was received for replacing 400 ft. of sewer line that is collapsing east of Harding Ave. north of Hwy. 30. 

M/S Conrad, Olsen  to go out for bids for the sewer line replacement.   Barry Hoffmeier will prepare the bid specifications for the project.  Bidders will be asked to submit bids in two ways with the City supplying materials or the contractor supplying materials.   Bids should be returned by November 7, 12:00 PM.

Chuck Ryan will talk to Dan Hamdorf about a problem with water pooling on Harding Avenue and 4th St. south of Marilyn Lafrenz’s property.

M/S Conrad, Hoffmeier to go out for snow removal bids for the 2011-12 winter season.  Ayes:  All.  Bids are to be returned by Nov. 7, 12:00 PM.

Council set Trick or Treat hours for Monday, Oct. 31, 5:00-7:00 PM.

M/S Decker, Hoffmeier to approve the following permits:  Jim Olsen-curb and gutter, Lowden Legion-Native Wine Permit, Rick Turner-garage.  Ayes:  All.

Leaf pickup in Lowden will begin on October 10 and continue on Mondays and Thursdays until late November.

M/S Olsen, Decker to adjourn at 8:45 PM.  Ayes:  All.

Next regular meeting is November 7, 2011, 7:00 PM.

Chuck Ryan, Mayor Pro Tem
Peggy Kedley, City Clerk


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